Time Management – A Different Approach


time-managementA typical day (24hrs) is a lot of time for some, while that is never sufficient for the planned tasks for many of us… Day-in and day-out, we plan many things, we finish some, and in case of people like me, many tasks will carry forward to the next day…

When it comes to promises like NEW YEAR or BIRTHDAY RESOLUTIONS that run over a longer duration of time, we often fail to keep them…

Mahatria says, Time Management doesn’t work with fragmenting it into small time slots, but can only be achieved by creating extended time slots… Such extended time slots may seem to bring up temporary imbalances but will finally yield permanent balance…

In saying – extended time slots, the ‘length’ is actually relative to the gap between NOW and the END TIME POINT…

Let’s say, I have 1 month before exams and 4 subjects in total…

We often try to complete all the subjects parallel to each other devoting 1-2hrs to each subject… Then, we may overdo 1 subject as we find it more interesting or tougher or  something unplanned comes and occupies some time, and most often, we may not be able to finish total syllabus by exam time…

But, 1week/subject is an extended time slot… This way, even though minor variations in my planned schedule arise, I can easily manage the rest of the time to complete the whole syllabus of 1 subject in a week… It may seem that all the other subjects are un-touched at the moment but by the turn of a month, I am fully prepared and ready to face the exams… Even, the 1 week can further be planned in a way that I read from Monday thru Friday, and Saturday and Sunday will be for revision, rather than giving 1 or 2 hrs a day for revision…

In the same way, a workout plan of spending 5min to warm up, 10min on flexibility, 15min on weight training and 20min Cardio, etc. each day will never get you anywhere… instead,

   Monday and Thursday on Weight Training

   Tuesday and Friday on Cardio and

   Wednesday and Saturday on Flexibility… is something that will have much more effect on the body…

Similarly, most of us already know that taking up all the aspects of our NEW YEAR RESOLUTIONs list in that surge of motivation and paying for a GYM membership, then to Guitar classes and signing up for foreign language programme online and buying all the instruments for gardening at once and trying to allocate little time for all those activities each day is not going to work…

On the contrary, as an extension to the above discussion, let us divide each year into 4 quarters each comprising of 3 months… let us take up 2 aspects per quarter…

Say, in the 1st quarter (Jan-Feb-Mar), I am going to learn that new language and will do everything to quit this bad habit of mine… In the 2nd quarter (Apr-May-June), I will focus on weight loss and will maintain strict time boundaries between professional and family life, etc…

Such a plan is easily manageable and success in achieving 2 aspects in 1 quarter will boost our confidence and motivation for future and harder issues…

Another aspect of time management is the way we look at the available time…

We often plan by considering the available time after much of it consumed by our daily activities…

In a day –

6hrs for sleep and rest,

8hrs in college,

3hrs for travel and daily chores, etc.

All we have left is about 7hrs/day…, and even this will go off due to unexpected urgencies of day-to-day life, deadlines and other imposed priorities (like Exams for students), etc…

And as time goes by, we lose track of all the additional tasks we planned to do and unknowingly get back to our previous self… At a later on stage, we look back only to find that we have failed… and we try again and history repeats itself…

Expecting something new by doing the same thing again and again is insane

Let’s try in exactly the opposite way… let us devote 1hr to each aspect of growth that we anticipate and let all other activities and time revolve around this time…

1hr for my Physical Growth – Exercise, Yoga, Physiotherapy, etc…

1hr for my Emotional Growth – Quality time with family…

1hr on Mental Recreation – A hobby, for playing (learning) a musical instrument, a game, gardening or merely any activity that can take us away from our daily stress and tensions…

1hr to get closer to our goals – any aspect that we want to improve or acquire for better contemplation of life…

That’s about 5hrs a day on what is important and 35hrs from a week of 168hrs… mere 21%

Mahatria says, “That on which you invest time grows… and that which you starve of your time shrinks… Where your time goes, there your future comes…

Let us spend our time wisely in our journey of life to become a better human being…

Wishing you happy time management… 🙂

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